PROVIDENCE, RI | April 4-7, 2024

Proposals must be uploaded and edits finalized by June 30 July 7, 2023

This is a new portal system–also, it seems to work the best if using Chrome as your browser. If at any time you have issues submitting a proposal, please contact us at

Step 1.

You must be a current member at a collaborator level or above to submit a proposal. Log in to the membership portal. In the menu bar within the portal, click on CONFERENCE PROPOSALS. You’ll need to select the radio dial at the bottom of the section, then SAVE. Then come back to this page.

Step 2.

Proposals will need to be uploaded through our submission portal, below, by July 7. We suggest you prepare your document and then copy and paste it into the description section. You will have an opportunity to edit your material prior to the deadline (see Step 3). Enter your proposal below using the following guidelines:

Event Title: SGCI Category | Title of your Proposal
Please type in the category and “|” followed by the title of your event.
SGCI categories: Panel, Demo, Pop-up, INKubator, Mobile Events, or Portfolio (see below for descriptions)
Start: Today’s Date
End: IMPORTANT April 7, 2024
You can ignore start times
Link to external event page:
You may enter a google drive link to a folder with additional images or applicable documents* 
Note: Make sure you make the link sharable to anyone with the url
Place/location: If you are local to Providence and/or have a connection with a potential satellite location that will host, or would consider hosting your event, please include that information here and include your connection in the description. Otherwise, please  leave this blank.
Event address: leave blank
Click or drop image file: If you have an image for your proposal, please include it here. Max width is ideally 1000 pixels or less. This portal only allows one image to be uploaded–additional images will need to be uploaded in the Link to external event page, see above. 
Description Box:
Please provide:

  • Contact information including name institution, (if any) address, email, phone, website
  • Detailed description (up to 500 words), including relationship to theme
  • Abstract of no more 150 words
  • Biographies of proposer(s), written in the 3rd person, maximum 100 words
  • Resume(s) of proposer(s)
  • Facilities and equipment requirements
  • Assistance needed

*Include the following images in jpg format:

  • Representative project images and descriptions (caption, photo credit) 
  • A vertical headshot photo (images 1200 ppi in longest direction)

For demos, you might be asked to submit a short video

An SGCI panel is a topic of conversation pertaining to anything of interest to printmakers and print enthusiasts. The selected panels are chaired by the person who submits their application in the Round 1 Call for Participation (typically close to a year prior to the conference).

Individuals interested in speaking on one of the selected panels apply during the Round 2 Call for Participation. SGCI encourages the inclusion of student members on panels.

Panels typically consist of four people:
• The Panel Chair, who will introduce each speaker, contextualize their presentations, and lead any Q&A sessions at the end of the panel discussion
• Panelists, who share their own expertise and experience on the topic

Set-up for a Panel discussion is theater-style; the panelists are seated at a table in the front of a room or onstage with microphones, and usually a projector or A/V screen set up next to/behind them.

Panels are scheduled for a two hour increments, but typically last about an hour and a half. The number of panels change at each conference, depending on the amount of spaces available and/or number of proposals.

A Demo is a demonstration of a printmaking technique, material, tool or process by an SGCI Member, utilizing the presses, equipment, spaces, and/or materials available at the local conference venues.

Individuals submit an application during the Round 1 Call for Participation. Often, they may need to bring their own specialty supplies or tools. Based on the space, equipment and press availability for the conference venues, the local steering committee makes selections that showcase as much novelty, breadth, beauty and innovation as possible!

Demos can be challenging to access after they begin due to their popularity; therefore it is highly recommended to get to a Demo early for a good spot and commit to the entire demonstration. Handouts and PDF forms may be made available to conference-goers during or after the conference, or through our website.

Pop-Up Exhibitions are works by and/or curated by SGCI Members, and are based on the conference’s theme. Please note that these are ONE-DAY exhibitions! The work will need to be unframed, the exhibition proposer will be responsible for bringing the artwork to be exhibited to the conference, and installing and deinstalling the exhibition on the day of the Pop-Up Exhibition. Available space will vary with each conference, so flexibility within each proposal is encouraged. The steering committee will be in touch with each Event Organizer about their space in the months leading up to the conference.

In the Round 1 Call for Participation, individuals who are interested in exhibiting or curating a Pop-Up Exhibition are invited to submit an application. Pop-Up Exhibitions are selected based on space availability, applicability and interest. If the Event Organizer is accepting additional participants, they can make their Pop-Up Exhibition open to applicants. Artists who are interested in having their work considered for a particular Pop-Up Exhibition submit an application during the Round 2 Call for Participation.

Inkubators arose out of the desire for more informal, group discussions at the conference. They are set up as round table discussions, moderated by the organizer. Calls for Inkubator topics are requested during the Round 1 Call for Participation. Inkubators are scheduled for two hour increments, but typically last about an hour and a half. Unless otherwise indicated for a specific session, there is no pre-registration required to attend an Inkubator. Drop-ins are welcome.
Mobile Events are demo kits, projects, discussions, performances, or talks intended to take place on conference buses while in transit between venues. Flexible and innovative, mobile events vary from year to year and include things like sticker exchanges, zine demos, artist talks, inkubators, and Pecha Kuchas on-the-go!
Themed Portfolios are conference-theme inspired print exhibitions organized and curated by and for SGCI members, and are based on the conference’s theme. Usually around 20 different Themed Portfolios are displayed during the conference. Participants produce an edition of prints with the same number of participants, plus one for the SGCI archive and one for the conference host. All of the editions are collected and collated into portfolios; each participant receives a portfolio with a full set of prints; one copy of the portfolio is donated to the conference’s host institution/s, and one copy is donated to the SGC International Archive at the Zuckerman Museum of Art at Kennesaw State University.

These portfolios display a wide range and scope of work from SGCI’s ever-growing membership. A current Guide for Themed Portfolios can be found on our website. Please review this for the most up-to-date info on procedures.

Portfolios are a significant part of the conference and will be displayed in designated conference rooms at the hotel, or in areas of the host institution. Applicants may submit some proposed artists for inclusion, but must also accept a certain number of participants through the application process. The goal is to increase the opportunity for more people to be part of the portfolios. A call for Revised participants will go out ideally in early summer, and applicants will email the organizer directly.

Organizers make their final decisions by mid-summer. Organizers are responsible for bringing one complete portfolio to the conference, which will be exhibited and then retained for the SGCI archives. They will coordinate the hanging of the prints at the hotel on the designated day. They are also responsible for distribution of the remaining prints among participants, so ask them to make sure the cost of participation covers the portfolio cases and any necessary shipping. To ensure a wide variety of work, we ask that artists do not participate in more than one Themed Portfolio.

Step 3.

Need to make edits at any time during the process? It may take between 1-3 days for you to receive an email from us that your event has been posted. After that, you may make edits here. Unless approved, please no edits after the submission deadline of 7/7/2023. You may contact with questions.