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Member Print Exchange

A Guide for Participants

The Member Print Exchange is a print exchange open to all active SGCI Members. SGCI Members create an edition that is turned in during the first half of the conference, and receive an exchange portfolio of 10 prints at the end of the conference to take home! In between, the prints will be on display at the Member Print Exchange Exhibition. Your work from this Member Exchange will be collected by the SGCI Archives at the Zuckerman Museum of Art, as well as local conference area institutions. There is no restriction as to the number of participants in this exchange. Sign up during online registration!

PAPER: The paper size is 11” x 14.” (All paper must be archival). Prints can be full bleed, horizontal or vertical.

INTERLEAVING: All editions must be interleaved with glassine or equivalent archival protective sheets, also 11” x 14”). Please do not use newsprint, bags, tracing paper, wax paper, or mylar as interleaving.

EDITION SIZE: The edition size is 13 prints, numbered 1/13, 2/13, etc.

PAPERWORK: All members must pre-register to participate in this exchange. Two forms need to be filled out for The Zuckerman Museum of Art and turned in with the edition at the conference for archiving purposes: The Artist and Print Datasheet and the Limited Purpose Release. The most up-to-date versions can be found on our Archives page. These forms must be typed; handwritten forms will not be accepted. Please type up and print these forms out before you arrive at the conference to avoid any issues.

COST: There is a fee to participate in the Members Print Exchange, which varies from year to year. If you are not able complete your edition before the conference, you may exchange your place for another artist at your discretion. No refunds will be offered.

DROP OFF: Drop-off is usually found near the registration desk; please check the conference app for drop-off times. At drop off, portfolio participants will be checked against a register of preregistration. All editions will be checked for compliance with the portfolio guidelines for media, size and interleaving, and dryness. All editions must include a completed Information Form provided prior to the conference by the Zuckerman Museum of Art. Participants will be issued a receipt that must be presented at the time of portfolio pick-up. The portfolio organizers reserve the right to refuse entry of any submission that fails to conform to the portfolio guidelines. No refund will be offered if the edition does not meet the requirements for inclusion.

EXHIBITION: All submitted prints will be on display at the conference for members to view. In some years, Best in Show awards will be given.

PICK UP TIME: Portfolios must be picked up at the same desk where the editions were originally dropped off. All Member Print Exchange Portfolios will consist of 10 randomly collated prints from the collection. You must present your Members Print Exchange ticket/receipt to collect your portfolio – it is your responsibility to hold on to this ticket! No exchange of portfolios will be offered.

MEMBERS PRINT EXCHANGE FAQ:

Can I participate in both the Member’s Print Exchange and a Themed Portfolio?
Yes, you can participate in both.

Can I print my paperwork at the hotel?
We cannot guarantee that a printer will be available for you at the hotel. Therefore, it’s advised to print your paperwork out BEFORE you arrive to the conference. Please note that these forms must be typed; handwritten forms will not be accepted.

Can I get a refund if I don’t end up bringing an edition?
We do not offer refunds. You can, however, exchange your ticket with a friend or fellow artist who did not pre-register for the Member Print Exchange, and work out payment on an independent level.

Can I sign up to participate in the Member Print Exchange AT the conference if I didn’t pre-register?
No, Exchange Portfolios are produced based on the number of pre-registered participants in the Exchange. However, you can likely find a friend or fellow artist who pre-registered and ended up not bringing their edition, and turn your edition in in their place.

Will you provide glassine or other archival interleaving?
We do not have those materials on hand. Please prepare your edition and interleaving before you arrive at the conference hotel to turn them in. Editions without interleaving will not be accepted into the collection.